Rafael de Lima Hale
Dili
Overview
18
18
years of professional experience
Work History
Program Finance Officer
The Asia Foundation
02.2019 - Current
- Conduct due diligence assessment and completed and process grants administration forms during pre-awards assessments, awards, implementation, sub-recipient monitoring and evaluation, and final disposition and process grant closing report in every end of all grants close-out to Partners.
- Reviewing and compliance grantees global budget and propose budget versus work plan and preparation of grants administration documents and Reviewing grantees’ financial reports and follow up on issues, and complete file of the necessary documentation, including signing of all financial reports.
- Preparing Request for Payments for grantees base on the payment schedule and based on actual expenditure for cost reimbursement price
- Review Request for Payments, cash advance and expense reports related to program expenses and ensure correctness of request, and project (charge code) number for all programs
- Manage grants administration in compliance with Foundation policies and procedures, and donor requirements
- Reminding and ensure timely receipt of narrative and financial reports through maintain up-to-date list of grantee financial and narrative reports, prepare remainder letters for overdue reports
- Assist program staffs in reviewing grant administration documents (Letters of grants, Budgets, Letters of Contract Etc.) to ensure compliance with Foundation policies and procurements, and as relevant, donor policies and standard cost structures in Timor-Leste Office
- Work in close coordination with the Sub-award and Compliance Manager, Finance Manager and Program Officers in organizing Financial Management Trainings/ Workshops for Foundation partners as needed and organize one-on-one meetings with partners on relevant grant management issues
- Advise grantee partners on grant management; recommend necessary training and other capacity building to ensure that they comply with Foundation and donor regulations
- Meet with key program staff and Representative on monthly basis to make presentation and provide on grantee partner’s monthly expenditures, and on every interim report period
- Sent out monthly grantee expenditure summary report and grantee report checklist on financial and narrative reports
- Conduct Financial Management, Fraud Prevention, and internal control system training, finding fraud indication and facilitate the process of fraud case
- Developed Financial forms (Request, Disbursement and acquital) socialized and trained local partners staffs on Financial Templates partners
- Improved budget planning and forecasting with thorough analysis of historical data and market trends.
Municipality Project Facilitator
PLAN INTERNATIONAL TIMOR-LESTE
07.2017 - 10.2018
- Coordinate and provide representation to other development agencies working at municipality base
- Identify opportunities for Plan to develop new local civil society partnerships that contribute to Plan’s Country Strategy
- Organize and lead community meetings and workshops
- Facilitate dissemination of Disaster Risk Reduction (DRR) messages and establish Suco Disaster Management Committees (SDMCs)
- Arrange for community planning for implementation of project
- Facilitate risk mapping and needs assessment and facilitate suco development planning that includes CBDRM tasks activities
- Facilitate integration of aldeia planning into suco development planning process
- Facilitate communities in preparing implementation report to suco council
- Facilitate community participation in prioritizing CBDRM tasks in suco level
- Facilitate whole process regarding gender and disability in all aspect on program implementation
- Ensure activity is completed within implementation timeline
- Hold regular meetings with local authorities in suco and Posto Administration office
- Participate in scheduled Plan DRR-WB team monthly meetings as may be required
- Establish SDMC in suco target.
National Technical Support
Ministry of Health
07.2015 - 06.2016
- Prepared “Work Plan” and submit for approval by the National Director of NDFMP
- Develop yearly timetable schedule based on the approved work plan
- Develop assessment tools a questionnaire model for CHCs staffs
- Created cash book database template with excel spreadsheets
- Prepare budget proposal for field visit activities
- Visit to CHC’s across Timor-Leste to analysis the current situation for financial management
- Provide Field Visit report, monthly progress report and Quarterly Progress Reports to the Director Finance based on Work Plan
- Write the draft “Financial Instruction Manual” (FIM) for the CHCs and District interaction
- Write a Training Plan that covers the full delivery of FIM content to all CHCs
- Write the Training Modules based on the content
- Review draft FIM with any updates revised during writing of Training Modules
- Undertake the training program as per the Training Plan.
National Internal Controller
Ministry of Health
07.2014 - 06.2015
- Work as part of a team of National Consultants (3) to provide support to an International Financial Control Procedures and processes
- Working with Public Servants from the MoH in developing their skills and capacity to analysis financial planning, monitoring, and evaluating each departments budget execution
- Help Directors, Finance and Logistics’ Officers in access to government Budget Portal Transparency
- Developed “Assessment Tools” for use in the field visit
- Site visits to all Referral Hospitals and DHS in all Districts of Timor Leste to assess the capacity of the Managers, Finance and Logistics’ Officers in Financial issues based on a set of “Assessment Tools”
- Provide analysis of the finding from the completed “Assessment Tools” at completion of each site visit
- Provide recommendations to the International Financial Controller (IFC) when writing up the “Management Letters” after each site visit
- Provide on the job training for the Finance and Logistic Officers in the Districts especially with the Cash Book, Cash Count and Cash Management, Fuel Management, Logbook Recording, Donor Tracking Systems, and use of the “Transparency Portal” at MoF website
- Attend the monthly MoH PFM working Group meeting, make presentation and be involved in the discussion as required
- Presentation on Internal Control at Finance Workshops run by the Director Finance, MoH
- Attend monthly check-in meetings with National Director of NDFMP and IFC
- Necessary support to help resolve any bottleneck issues identified by consultant and others involved in the implementation of NHSSP-SP.
National Finance Trainer
Cardno Emerging Markets (Australian) Pty. Ltd.
05.2013 - 07.2014
- Participate in a small team that develops, in consultation with the Gov-TL Ministry of Finance, a financial management training program (duration approximately three months) for 100 trainees
- Prepare course material based on a modular structure that includes: Foundational mathematics and financial literacy; General budget development, budget management and book-keeping skills; PNDS- specific mechanisms and processes, including: Grant disbursement mechanism, community contracting, procurement rules, cash management systems, accountability and reporting requirements; Community mobilization techniques and participatory planning; Training and mentoring skills - to prepare sub-district financial facilitators to train community teams
- Develop, with assistance from a Vocational Training Specialist, a framework, and tools for continuous assessment of the participants during the three-month course
- Finalize, in cooperation with other program specialists, training materials for community planning, management and maintenance teams, and oversee the delivery of train the trainer workshops
- Undertake, as part of the financial management training team, pilot testing of key modules to test that they are pitched at an appropriate level and are easily digested by participants
- Participate in the process of final assessment of trainees and selection of those who will transition to positions as Sub-District Financial Facilitators
- Participate in a series of evaluation workshops to assess the overall effectiveness of the course, assist in revising the teaching materials to incorporate improvements and lessons learned.
Logistician/Administrator
Handicap International
01.2013 - 05.2013
- Administrative management of the human resources
- Recruitment/Dismissal
- Administrative management (rental, service contracts, Partnership agreement, administrative follow up)
- Ensure that local legislation is respected and that a legal framework is established
- Assure the management of financial resources at the Site Level (cash flow and accountancy)
- Manage the procurement chain; manage the technical equipment: computers, telecommunications, energy; manage travel, delivery, and the vehicle fleet; manage the Site’s premises (international staff accommodation, offices, storage buildings)
- Ensure that security regulations are in place on the Site
- Supervise the Log/admin staff if any
- Assure effective communication and external relations in his/her field
- Accounting operations and treasury in the province
- Prepare bank authorization letters for newcomers authorized to sign
- Prepare all payments in cash or by check or bank transfer
- Fill the cash and bank logbooks
- Inputs accounting data of Timor-Leste projects and office costs site for the 30th of the month
- Inputs the GAP, Job, Task, Site, Funding, Funding body section codes for the expenditures under her/his responsibility (job 017), supports the other budget holders in this task
- Check the validity and the appropriate nature of proves of purchase (contracts, orders, invoices, delivery notes,)
- Evaluate the cash-flow requirements with the project managers
- Draw up a monthly forecast for Dili office, optimizing the cash-flow (monitoring of inputs and outputs, negotiating payment terms) and limiting the financial fixed assets (limitation of cash-flow balances)
- Ensure regular checks of cash box balance and bank account balance, logbooks and invoices
- S/he signs monthly balance checks
- Prepare the monthly request of money to Yogyakarta office (link with project managers for projects) for the 15th of the previous month
- Responsible for managing the bank accounts (monitoring movements, reconciliation of balances, organization of signing powers)
- Reconcile the cash-flow balances and the accounts balances
- Assure regular transmission of accounts information to the Program office
- Commitment of expenditure budgeted in job 017.
Liaison/Procurement Officer
EU-financed ‘Rural Development Program Phase III/ RDP III’
04.2012 - 12.2012
- Assist the RDP III Office Manager and liaise with procurement especially in Logistic Department for the follow up vehicles and motorbikes
- Organizing and elaborating a follow up system of assets
- Assist Officer Manager and staffs with the procurement and purchase processing
- Assist Office Manager for delivery/purchase documentation
- Communicate and liaise with the suppliers
- Providing any other administrative and logistical support when required.
Senior Program Assistant
Management Sciences for Development, Inc. (MSD)/USAID
06.2011 - 03.2012
- Assist course director in training delivery and mentoring in accordance with course objectives, including with participants during and following training sessions
- Evaluate training impact in coordination with designed program staff
- Assist training instructor with logistics, organization, and delivery of workshops
- Designed curriculum and deliver Course on Computer (Ms
- Word and Excel)
- Designed Petty Cash Template for Districts Finance Officer of Justice Institution in Timor-Leste (Ministry of Finance, Court, General Prosecutor, CAC, and General Inspection Department)
- Other, task assigned by Supervisor.
Financial Management Training & Support Assistant Mentor
Management Sciences for Development, Inc./USAID
12.2007 - 05.2011
- Deliver course training and mentoring in accordance with the objectives of the FMTS program
- Support principal instructor in the development and refinement of course curriculum and detailed lesson plans
- Identify strengths and weaknesses of each participant and development individualized lesson plans to address their needs
- Assist with class lecture lessons, and facilitate and classroom activities, including specifics activities to reinforce lecture topics
- Design protocol from one on one training and mentoring activities
- Implements evaluation method to assess participant’s achievements in core competencies
- Other, task assigned by MSD program management
- Side by side assist to all staffs from Justice institution in T Timor Leste who attended to years internship training on Financial Management System
- Deliver some pending materials of FMTS on-going Program to above mentioned participants.
Language Assistant
UNMIT
02.2007 - 08.2008
- Assist the Patrol Police in Comoro area including general patrol
- Translate the documents that requested by supervisor
- Help the complaints translate from Tetum to English and vice versa
- Duty Office: monitoring the Radio and Telephone service.
Lecturer Staff
Universidade da Paz
01.2006 - 03.2007
- Teacher of Basic English subject in Economy Faculty and Law Faculty
- Teacher of Logic subject in Economy Faculty, International Relation Faculty, Public Health Faculty and Engineer Faculty
- Teacher of Introduction to the philosophy subject in Agriculture Faculty
- Teacher of Introduction to sociology subject in Agriculture Faculty.
Education
Bachelor's degree - Philosophy, Philosophy of Catholic Religion
University
12.2005
Associate of Arts - Philosophy, Philosophy of Catholic Religion
University
Kupang-NTT, Indoensia10.2005
Senior High School
12.1999
Senior High School
12.1999
Skills
I was skilled in Training conduct specifically Financial Management, Procurement and Fraud Prevention & Internal Control
I have skill in develop Financial, Procurement and Logistic Manual including financial and logistic template using excel formulas
I have skills in develop tools of internal control and internal audit
Languages
English
Indonesia
Tetun
Bunak
References
- Theresia Nani Sutanti da Cruz, Program Finance & complaints Manager, +670 77303824, nie.nivea@gmail.com
- Leona Joy Spinks, Public Financial Management Consultant, +61 438 864080, spinks_leona@gmail.com
- Brian Francisco, +670 7709 3931, francisco.brian@gmail.com
Training
- 04/14/2014, 04/18/2014, Certificate IV Training and Assessment, STVJ Comoro
- 03/31/2014, 04/04/2014, Certificate III Training and Assessment, STVJ Comoro
- 03/05/2012, 03/09/2012, EU AUDITING TECHNIQUES Training, ETDA Dili Timor-Leste
- 06/09/2010, 06/10/2010, Monitoring & Evaluation Certification Training, Vila Verde Hotel & Restaurant
- 03/18/2010, 03/20/2010, SPSS Basic Training, Venture Hotel and Restaurant, Dili Timor-Leste
- 06/30/2008, 09/29/2008, Advance I Level English Course, Lorosa’e English Language Institute (LELI), Kampung Alor, Dili, Timor-Leste
- 05/05/2008, 05/05/2008, Conflict Analysis Online Course, The United State Institute of Peace Professional Online Training
Timeline
Program Finance Officer
The Asia Foundation
02.2019 - Current
Municipality Project Facilitator
PLAN INTERNATIONAL TIMOR-LESTE
07.2017 - 10.2018
National Technical Support
Ministry of Health
07.2015 - 06.2016
National Internal Controller
Ministry of Health
07.2014 - 06.2015
National Finance Trainer
Cardno Emerging Markets (Australian) Pty. Ltd.
05.2013 - 07.2014
Logistician/Administrator
Handicap International
01.2013 - 05.2013
Liaison/Procurement Officer
EU-financed ‘Rural Development Program Phase III/ RDP III’
04.2012 - 12.2012
Senior Program Assistant
Management Sciences for Development, Inc. (MSD)/USAID
06.2011 - 03.2012
Financial Management Training & Support Assistant Mentor
Management Sciences for Development, Inc./USAID
12.2007 - 05.2011
Language Assistant
UNMIT
02.2007 - 08.2008
Lecturer Staff
Universidade da Paz
01.2006 - 03.2007
Bachelor's degree - Philosophy, Philosophy of Catholic Religion
University
Associate of Arts - Philosophy, Philosophy of Catholic Religion
University
Senior High School
Senior High School